Cloud project management software is the new standard for organizing and managing clients, projects, tasks, documents and even staff members. It’s more efficient and scalable than the more traditional options you might be used to, it’s quickly becoming the going standard across multiple industries. Cloud-based solutions are very likely the key to providing the convenience and accessibility your team is looking for.
The following are just a few of the many practical benefits moving your project management interface into the cloud can bring to the table. Which ones are of the greatest value to your company?
- It’s cost-effective and affordable for virtually every organization.
Keeping overhead low and that all-important bottom line healthy are important concerns for all businesses, but this is especially the case if you run a small business or are trying to get a startup off the ground. Choosing a cloud-based solution eliminates the need for expensive hardware and installation fees that can cost your company a fortune from day one.
You won’t need to hire full-time IT personnel to help you manage it either. All you need are the computers you already rely on and an Internet connection. In the event you do run into trouble, a solution is just a customer service call away. Ongoing costs are typically low as well.
- It’s flexible, scalable and versatile.
When a software solution is so streamlined and simple that you only need an Internet connection and a web browser to access it, you instantly tap into unbeatable flexibility. Every member of your team can access it using whatever interface or platform they’re most comfortable with (i.e. Mac, Linux, Windows or mobile).
Projects can be completed more efficiently, not to mention more quickly. Individual workers will be able to access information when out of the office when necessary. Your entire team will be happier when they’re able to work flexibly as well.
- It lets you create a highly connected team.
More and more businesses are beginning to rely on remote workers of all types and with good reason. A workforce that includes remote workers is often more affordable, convenient, and efficient than keeping your entire staff on site. However, keeping your entire team as connected as they need to be can be challenging to say the least.
The appropriate project management software for your organization creates a centralized work hub that any member of your team can access from anywhere they happen to be. Everyone can communicate, work, and collaborate effectively.
- Enterprise-level security.
When it comes to sensitive data associated with your company, your clients, and your employees, there’s no such thing as “too secure” and today’s cloud-based software solutions definitely deliver. Features like built-in data recovery, ultra-secure servers, and ironclad data centers ensure that you’ll always be protected in all the right ways.
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In fact, your sensitive data is actually much better protected than it would be if you were using an old school on-site solution. You never have to worry about someone inadvertently downloading a virus, losing info via a computer crash, or even losing your entire office building in a fire. All of your information is stored safely in the cloud and can easily be accessed from any device you choose.
- It’s ready to go, immediately.
Cloud-based project management software doesn’t require long waiting periods or lengthy installation processes. Your entire system can be up and running in mere minutes. All you have to do is sign up for an account with your service provider of choice, spend a few minutes setting things up, and you’re all ready to go.
There’s no waiting period to worry about when it comes to getting access to updates, new features, or additional tools either. It’s all available and ready to use instantly, leaving you and your team free to focus on other aspects of running your company.
- It’s easy to integrate into your current system.
As touched on above, convenience is definitely the name of the game when it comes to today’s cloud-based project management solutions. For that reason, most options are designed to fit seamlessly into whatever system you already count on to run your business.
You’ll be able to integrate it with other tools and interfaces your team is already familiar with. For that reason, there’s little to no learning curve involved. No one on your team needs to change much about how they already work either. Everything they need to do their jobs will be accessible from one convenient hub.
- It’s reliable and perpetually up to date.
Keeping every member of a large team on the same page at all times can be challenging to say the least. You can never be sure who has the latest version of a critical document. And what if the team member you need to contact ASAP about a particular piece of information is out to lunch, out sick, or away on vacation?
With cloud-based project management software, worries like those are complete non-issues. All vital information is perpetually right there at your fingertips. It’s always up to date and accessible by every single member of your team. Working becomes exponentially easier and completing projects efficiently becomes a breeze.
- It’s easy to customize.
There are project management solutions that your company will outgrow sooner or later and then there are cloud-based solutions. When your project management interface lives in the cloud, it’s easy to scale things up or down according to your company’s needs.
The moment your business needs to change how it does things for any reason whatsoever, your software can be adjusted accordingly. Add or remove users in seconds. Add or subtract features at will. Effortlessly update your interface quickly and painlessly. With cloud-based project management software in your corner, the sky really is the limit.
Adrian deGus is a software developer and the founder of both Nuvro, online project management software, and the digital marketing agency SEMCentric